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Meeting of the Board of Regents | January 2010

Monday, January 11, 2010 - 11:40pm


The Honorable the Members of the Board of Regents




Theresa E. Savo 



State Education Department December 2009 Fiscal Report



January 5, 2010



Goal 5






Executive Summary


Issue for Discussion

The December Fiscal Report is presented for your review, discussion and acceptance.  Also, attached is a Variance Report which makes a revenue and expenditure adjustment to reflect the final IDEA federal award level and a redistribution of funding between spending categories.


Reason(s) for Consideration


              Update on Department State Operations expenditure and revenue projections.

Proposed Handling

              Review, discussion and acceptance.

Procedural History

The December report reflects actual expenditures through the first nine months of the 2009-2010 State fiscal year and projected expenditures through the lapse period ending June 30, 2010.


Background Information


  • All Funds – Extensive spending controls continue.
  • General Fund – All of our general fund accounts are in structural balance with the exception of the Tenured Teacher Hearing account.
  • Special Revenue – Our revenue accounts are in structural balance (allowing for normal reimbursement delays and the planned use of prior year balances) with the exception of the Cultural Education Account due to declining revenues and continued reliance on the account by other agencies. After expending prior year funds, the Archives Partnership Trust (APT) will use sufficient revenue from the APT endowment, pursuant to Chapter 399 of the Laws of 1998, to maintain structural balance.
  • Federal Accounts – Our federal accounts are in structural balance.  This report reflects current year activity for two year grant awards.


              Our Budget Coordination staff and I will continue to closely monitor each of these accounts and work with program office fiscal staff and the Deputies to ensure structural balance. 


I recommend that the Board of Regents accept the December 2009 State Education Department Fiscal Report as presented.


Timetable for Implementation




Attachment 1

Attachment 2