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Meeting of the Board of Regents | April 2003

Tuesday, April 1, 2003 - 6:35am

 

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

TO:

The Honorable the Members of the Board of Regents

FROM:

Theresa E. Savo

COMMITTEE:

Full Board

TITLE OF ITEM:

State Education Department March 2003 Fiscal Report

DATE OF SUBMISSION:

April 2, 2003

PROPOSED HANDLING:

Approval

RATIONALE FOR ITEM:

Approval of March 2003 Fiscal Report

STRATEGIC GOAL:

Goal 5

AUTHORIZATION(S):

SUMMARY:

The March 2003 Fiscal Report is attached for your review, discussion and action. We have received no USNY grants since the last Fiscal Report.

The March report is the final report for the 2002-03 State fiscal year. Under tight spending controls, the Department ended the year within earlier projections. A Variance Report summarizing adjustments is attached. You will also note three accounts with temporary negative balances necessitated by the State's fiscal crisis and the Division of the Budget's resulting temporary deferral of General Fund payments. These excess charges will be removed to their proper accounts shortly.

  • General Fund - Our general fund accounts are in structural balance (allowing for reconciliation of negative personal service balances after the year-end).
  • Special Revenue � All revenue accounts are in balance (allowing for normal reimbursement delays and the planned use of prior year balances).
  • Federal Accounts � Our Federal accounts are in structural balance.

Our Budget Coordination staff and I will continue to closely monitor each of these accounts and work with program office fiscal staff and the Deputies to insure structural balance. Please contact me if you have any questions regarding this report.

I recommend that the Board of Regents take the following action:

VOTED, that the Board of Regents approve the March 2003 State Education Department Fiscal Report.

 

Attachments

 

DEPARTMENT GRAND TOTALS

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

                                 

GENERAL FUND

                               

Personal Service

   

27,640,553

 

27,640,553

25,065,389

 

2,575,164

 

27,640,553

0

 

0

     

Nonpersonal Service

   

18,127,005

 

18,127,005

14,535,403

 

3,591,602

 

18,127,005

0

 

0

     
                                 

Other Retirement Systems

   

1,190,000

 

1,190,000

422,422

 

767,578

 

1,190,000

0

 

0

     

Subtotal (a)

   

46,957,558

 

46,957,558

40,023,214

 

6,934,344

 

46,957,558

0

 

0

     
                                 

SPECIAL REVENUE

                               

All Accounts Subtotal

19,123,086

 

93,894,352

 

113,017,438

93,377,887

 

1,809,103

 

95,186,989

(1,292,637)

(b)

2,686,556

 

17,830,449

 
                                 

FEDERAL FUNDS

                               

Personal Service

       

70,699,413

30,364,945

 

40,334,468

 

70,699,413

       

0

 

Nonpersonal Service

       

50,051,200

8,578,898

 

41,472,302

 

50,051,200

       

0

 

Mandated Costs

       

44,238,579

11,360,745

 

32,877,834

 

44,238,579

       

0

 

Subtotal

       

164,989,192

50,304,587

 

114,684,605

 

164,989,192

       

0

 
                                 

(a) The 2002-2003 General Fund allocation includes $136,958 suballocated from the Department of Labor for the Adolescent Vocational Exploration/Progressive Adolescent Vocational Exploration(AVE/PAVE) program.

(b) This imbalance is the result of normal cash flow and the one-time expenditure of prior year funds.

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

                                 

GENERAL FUND

                               

Personal Service

   

27,640,553

 

27,640,553

25,065,389

 

2,575,164

 

27,640,553

0

 

0

     

Nonpersonal Service

   

18,127,005

 

18,127,005

14,535,403

 

3,591,602

 

18,127,005

0

 

0

     
                                 

Other Retirement Systems

   

1,190,000

 

1,190,000

422,422

 

767,578

 

1,190,000

0

 

0

     

Subtotal (a)

   

46,957,558

 

46,957,558

40,023,214

 

6,934,344

 

46,957,558

0

 

0

     
                                 

SPECIAL REVENUE

                               

All Accounts Subtotal

19,123,086

 

93,894,352

 

113,017,438

93,377,887

 

1,809,103

 

95,186,989

(1,292,637)

(b)

2,686,556

 

17,830,449

 
                                 

FEDERAL FUNDS

                               

Personal Service

       

70,699,413

30,364,945

 

40,334,468

 

70,699,413

       

0

 

Nonpersonal Service

       

50,051,200

8,578,898

 

41,472,302

 

50,051,200

       

0

 

Mandated Costs

       

44,238,579

11,360,745

 

32,877,834

 

44,238,579

       

0

 

Subtotal

       

164,989,192

50,304,587

 

114,684,605

 

164,989,192

       

0

 
                                 

(a) The 2002-2003 General Fund allocation includes $136,958 suballocated from the Department of Labor for the Adolescent Vocational Exploration/Progressive Adolescent Vocational Exploration(AVE/PAVE) program.

(b) This imbalance is the result of normal cash flow and the one-time expenditure of prior year funds.

OFFICE OF MANAGEMENT SERVICES

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

Subtotal

   

19,583,285

 

19,583,285

14,067,791

 

5,515,494

 

19,583,285

0

 

0

     

SPECIAL REVENUE

             

               
 

Cost Recovery Account

302,909

(a)

13,000,000

 

13,302,909

15,637,717

 

(2,772,342)

(b)

12,865,375

134,625

 

1,742,486

 

437,534

 
                                 

Automation and Printing

903,106

 

11,800,000

 

12,703,106

12,700,523

 

(1,340,790)

(b)

11,359,733

440,267

 

440,267

 

1,343,373

 

Subtotal

1,206,015

 

24,800,000

 

26,006,015

28,338,240

 

(4,113,132)

(b)

24,225,108

574,892

 

2,182,753

 

1,780,907

 
                                 

State Operations Total:

1,206,015

 

44,383,285

 

45,589,300

42,406,032

 

1,402,362

 

43,808,393

574,892

 

2,182,753

 

1,780,907

 

OTHER RETIREMENT

             

               

SYSTEMS

   

1,190,000

 

1,190,000

422,422

 

767,578

 

1,190,000

0

 

0

 

0

 
 

FEDERAL FUNDS

                               

October �September

                               

Personal Service

       

33,500

14,425

 

19,075

 

33,500

       

0

 

Nonpersonal Service

       

0

0

 

0

 

0

       

0

 

Mandated Costs

       

0

0

 

0

 

0

       

0

 

Subtotal

       

33,500

14,425

 

19,075

 

33,500

       

0

 

July-June Programs

                               

Personal Service

       

3,270,718

1,113,526

 

2,157,192

 

3,270,718

       

0

 

Nonpersonal Service

       

127,500

41,439

 

86,061

 

127,500

       

0

 

Mandated Costs

       

0

0

 

0

 

0

       

0

 

Subtotal

       

3,398,218

1,154,965

 

2,243,253

 

3,398,218

       

0

 
 

(a) This represents the reconciled cash balance in this account including outstanding recoveries and obligations.

(b) These are temporary imbalances necessitated by the State's fiscal crisis and the Division of the Budget's resulting temporary deferral of General Fund payments. These excess charges will be removed to their proper accounts shortly.

 

ELEMENTARY, MIDDLE, SECONDARY, AND CONTINUING EDUCATION

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

GENERAL FUND

                               

Personal Service (a)

                               

Nonpersonal Service

   

11,525,480

 

11,525,480

11,525,480

 

0

 

11,525,480

0

 

0

     

Subtotal

   

8,813,132

 

8,813,132

8,599,768

 

213,364

 

8,813,132

0

 

0

     
     

20,338,612

 

20,338,612

20,125,248

 

213,364

 

20,338,612

0

 

0

     
                                 
                                 
                                 

FEDERAL FUNDS

                               

October-September Programs

                               

Personal Service

       

2,579,871

174,438

 

2,405,433

 

2,579,871

       

0

 

Nonpersonal Service

       

2,104,555

188,152

 

1,916,403

 

2,104,555

       

0

 

Mandated Costs

       

1,889,937

243,390

 

1,646,547

 

1,889,937

       

0

 

Subtotal

       

6,574,363

605,980

 

5,968,383

 

6,574,363

       

0

 
                                 

July-June Programs

                               

Personal Service

       

12,753,951

6,711,969

 

6,041,982

 

12,753,951

       

0

 

Nonpersonal Service

       

25,384,507

4,550,608

 

20,833,899

 

25,384,507

       

0

 

Mandated Costs

       

7,967,978

509,057

 

7,458,921

 

7,967,978

       

0

 

Subtotal

       

46,106,436

11,771,634

 

34,334,802

 

46,106,436

       

0

 
                                 
                                 

SPECIAL REVENUE

                               

Summer Institutes (b)

137,765

 

550,000

 

687,765

550,000

 

0

 

550,000

0

 

0

 

137,765

 

High School Equivalency

                               

(GED) (c)

326,457

 

170,000

 

496,457

200,000

 

0

 

200,000

(30,000)

(c)

0

 

296,457

 
 

(a) Assumes time and effort reconciliation expenditure transfer of $1,707,070 to Federal funds.

(b) Assumes the transfer of expenditures totaling $3,042 to State funds.

(c) This $30,000 negative balance is the result of the one-time expenditure of prior year funds. Assumes the transfer of expenditures totaling $62,638 to

Workforce Investment Act (WIA) funds when the funds are allocated shortly.

 

OFFICE OF HIGHER EDUCATION

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

GENERAL FUND

                               

Personal Service

   

3,305,418

(a)

3,305,418

3,100,315

 

205,104

 

3,305,418

0

 

0

     

Nonpersonal Service- Regular

   

617,533

 

617,533

460,717

 

156,816

 

617,533

0

 

0

     

Nonpersonal Service- Tenured Teacher Hearings

   

1,154,000

 

1,154,000

1,097,061

 

56,939

 

1,154,000

0

 

0

     

Subtotal

   

5,076,951

(b)

5,076,951

4,658,092

 

418,859

 

5,076,951

0

 

0

     
                                 

FEDERAL FUNDS

                               

October-September Programs

                               

Personal Service

       

0

0

 

0

 

0

       

0

 

Nonpersonal Service

       

0

0

 

0

 

0

       

0

 

Mandated Costs

       

0

0

 

0

 

0

       

0

 

Subtotal

       

0

0

 

0

 

0

       

0

 
                                 

July-June Programs

                               

Personal Service

       

1,026,047

482,622

 

543,425

 

1,026,047

       

0

 

Nonpersonal Service

       

203,212

4,409

 

198,803

 

203,212

       

0

 

Mandated Costs

       

317,267

45,847

 

271,420

 

317,267

       

0

 

Subtotal

       

1,546,526

532,878

 

1,013,648

 

1,546,526

       

0

 
                                 
                                 

SPECIAL REVENUE

                               

Proprietary- Supervision (c)

378,545

 

1,802,000

 

2,180,545

1,676,695

 

6,305

 

1,683,000

119,000

 

119,000

 

497,545

 

Proprietary- Bad Debt (d)

(838,172)

 

0

 

(838,172)

0

 

0

 

0

0

 

0

 

(838,172)

 

Proprietary- Tuition Reimbursement

1,549,497

 

210,000

 

1,759,497

125,385

 

44,615

 

170,000

40,000

 

0

 

1,589,497

 

Office of Teacher Certification

3,953,459

 

5,747,198

 

9,700,657

5,932,665

 

(185,467)

(e)

5,747,198

0

 

0

 

3,953,459

 
                                 
 

(a) Includes $190,000 for Tenured Teacher Hearings.

(b) Includes the OHE General Fund allocation of $4,939,994 and suballocation of $136,958 from the Department of Labor for the Adolescent Vocational Exploration/Progressive Adolescent

Vocational Exploration (AVE/PAVE) program.

(c) Account expenditures since the bad debt (see below) was excluded have been limited to the amount of revenue received or less.

(d) This balance represents a pre-existing structural deficit resulting from prior year circumstances beyond SED control. SED has asked the Division of the Budget to forgive this debt.

(e) This temporary imbalance is necessitated by the State's fiscal crisis and the Division of the Budget's resulting temporary deferral of General Fund payments. These excess charges will be removed to the General Fund shortly.

 

 

OFFICE OF CULTURAL EDUCATION

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

                                 

GENERAL FUND

                               

Personal Service

   

0

 

0

0

 

0

 

0

0

 

0

     

Nonpersonal Service

   

0

 

0

0

 

0

 

0

0

 

0

     

Subtotal

   

0

 

0

0

 

0

 

0

0

 

0

     
         

 

 

           

FEDERAL FUNDS

                               

October-September Programs

                               

Personal Service

       

3,345,462

991,803

 

2,353,659

 

3,345,462

       

0

 

Nonpersonal Service

       

1,153,832

200,249

 

953,583

 

1,153,832

       

0

 

Mandated Costs

       

1,370,943

151,972

 

1,218,971

 

1,370,943

       

0

 

Subtotal

       

5,870,237

1,344,024

 

4,526,213

 

5,870,237

       

0

 
                                 

July-June Programs

                               

Personal Service

       

48,225

31,993

 

16,232

 

48,225

           

Nonpersonal Service

       

0

0

 

0

 

0

       

0

 

Mandated Costs

       

21,802

7,876

 

13,926

 

21,802

       

0

 

Subtotal

       

70,027

39,869

 

30,158

 

70,027

       

0

 
                             

0

 

April-March Programs

                               

Personal Service

       

0

0

 

0

 

0

           

Nonpersonal Service

       

0

0

 

0

 

0

       

0

 

Mandated Costs

       

0

0

 

0

 

0

       

0

 

Subtotal

       

0

0

 

0

 

0

       

0

 
                             

0

 
                                 

SPECIAL REVENUE

                               

Cultural Education Account

0

 

23,212,000

 

23,212,000

22,819,212

 

2,410,088

 

25,229,300

(2,017,300)

(c)

0

 

(2,017,300)

 

Local Government Records

                               

Management Improvement Fund

0

 

3,139,930

 

3,139,930

3,007,916

 

132,014

 

3,139,930

0

 

0

 

0

 

Records Management- Program

722,603

 

1,191,000

 

1,913,603

968,209

 

222,791

 

1,191,000

0

 

0

 

722,603

 

Records Management-Bad Debt

(1,910,686)

(a)

0

 

(1,910,686)

0

 

0

 

0

0

 

0

 

(1,910,686)

 

Cultural Resource Survey

0

3,500,000

3,500,000

1,986,603

1,513,397

3,500,000

0

0

0

Education Museum Account

211,936

 

499,968

 

711,904

470,436

 

140,564

 

611,000

(111,032)

(d)

0

 

100,904

 

Education Archives Account

159,160

 

115,000

 

274,160

93,144

 

56,856

 

150,000

(35,000)

(d)

0

 

124,160

 

Education Library Account

433,125

 

85,000

 

518,125

43,770

 

41,230

 

85,000

0

 

0

 

433,125

 

Grants and Bequests

303,606

 

15,140

 

318,746

0

 

13,000

 

13,000

2,140

 

2,140

 

305,746

 

Archives Partnership Trust

465,031

(b)

539,161

 

1,004,192

469,929

 

69,232

 

539,161

0

 

0

 

465,031

 
 

(a) This balance represents a pre-existing structural deficit resulting from the failure of other State agencies to pay fees prior to 1996-97 ($350,311) and inadequate fee revenues from 1987 through 1996

($1,560,375). SED has asked the Division of the Budget to forgive this debt. SED will continue to try and collect these fees until such time as the debt is forgiven.

(b) Excludes endowment funds.

(c) This planned imbalance is the result of 3/4 year revenue to offset full year expenditures in the initial year of the new revenue account. This imbalance will be eliminated in 2003-2004.

(d) This imbalance is the result of normal cash flow and the one-time expenditure of prior year funds.

 

OFFICE OF THE PROFESSIONS

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

GENERAL FUND

                               

Personal Service

   

0

 

0

0

 

0

 

0

0

 

0

     

Nonpersonal Service

   

0

 

0

0

 

0

 

0

0

 

0

     

Subtotal

   

0

 

0

0

 

0

 

0

0

 

0

     
         

 

   

         
                                 

FEDERAL FUNDS

                               

July-June Programs

                               

Personal Service

       

1,117,948

535,153

 

582,795

 

1,117,948

       

0

 

Nonpersonal Service

       

205,500

44,357

 

161,143

 

205,500

       

0

 

Mandated Costs

       

0

0

 

0

 

0

       

0

 

Subtotal

       

1,323,448

579,510

 

743,938

 

1,323,448

       

0

 
                                 

SPECIAL REVENUE

                               

Office of the Professions (a)

10,812,739

(b)

33,877,655

(e)

44,690,394

35,002,968

 

66,024

 

35,068,992

(1,191,337)

(c)

382,663

 

9,621,402

(d)

 

(a) Includes the foreign and out-of-state medical school evaluation program.

(b) Includes revenue of $2.30 million to be transferred to the Department of Health.

(c) This imbalance is the result of normal cash flow and the use of prior year funds to meet current year obligations including $1,574,000 in one-time expenditures.

(d) A fund balance of $3.0 million is reserved for cash flow purposes. The remaining fund balance will be drawn down for technology purchases over the next two years.

(e) Revenue based on a three year average.

 

VOCATIONAL AND EDUCATIONAL SERVICES FOR INDIVIDUALS WITH DISABILITIES

FINANCIAL STATUS AS OF MARCH 31, 2003

SFY 02-03

 

(1)

 

(2)

 

(3)

(4)

 

(5)

 

(6)

(7)

 

(8)

 

(9)

 

Available

Funds

on 4/1/03

2002-03

Projected

Revenue

Cumulative

Projected

Revenue

2002-03

Actual

Expenditures

Through

3/31/03

Projected

Expenditures

to Program

Period End

Total

Expenditures

Actual and

Projected

2002-03

Projected

Revenue vs

Expenditures

Projected

Structural

Balance

at 3/31/03

Cumulative

Projected

Balance

at Program

Period End

                                 

GENERAL FUND

                               

Personal Service (a)

   

734,873

 

734,873

727,498

 

7,375

 

734,873

0

 

0

     

Nonpersonal Service

   

33,837

 

33,837

22,162

 

11,675

 

33,837

0

 

0

     

Subtotal

   

768,710

 

768,710

749,660

 

19,050

 

768,710

0

 

0

     
                                 
                                 

FEDERAL FUNDS

                               

October-September Programs

                               

Personal Service

       

38,250,000

16,910,931

 

21,339,069

 

38,250,000

       

0

 

Nonpersonal Service

       

9,250,000

2,694,961

 

6,555,039

 

9,250,000

       

0

 

Mandated Costs

       

23,083,000

7,072,843

 

16,010,157

 

23,083,000

       

0

 

Subtotal

       

70,583,000

26,678,735

 

43,904,265

 

70,583,000

       

0

 
           

 

 

           

July-June Programs

                               

Personal Service

       

8,273,691

3,398,084

 

4,875,607

 

8,273,691

       

0

 

Nonpersonal Service

       

11,622,094

854,723

 

10,767,371

 

11,622,094

       

0

 

Mandated Costs

       

9,587,652

3,329,760

 

6,257,892

 

9,587,652

       

0

 

Subtotal

       

29,483,437

7,582,567

 

21,900,870

 

29,483,437

       

0

 
                                 
                                 

SPECIAL REVENUE

                               

Workers' Compensation

1,212,006

 

126,300

 

1,338,306

661,300

 

126,300

 

787,600

(661,300)

(b)

0

 

550,706

 

State School for the Blind

                               

at Batavia

0

 

7,196,000

 

7,196,000

6,202,444

 

993,556

 

7,196,000

0

 

0

 

0

 

State School for the Deaf

                               

at Rome

0

 

7,508,000

 

7,508,000

5,962,788

 

1,545,212

 

7,508,000

0

 

0

 

0

 

Batavia Intermediate Care

                               

Facility

0

 

2,822,000

 

2,822,000

1,685,395

 

1,136,605

 

2,822,000

0

 

0

 

0

 
 

(a) Assumes the transfer of expenditures totaling $58,397 to Federal funds.

(b) This imbalance is the result of normal cash flow and the use of prior year funds to meet current year one-time obligations.