THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

TO:

The Honorable the Members of the Board of Regents

FROM:

Theresa E. Savo

COMMITTEE:

Full Board

TITLE OF ITEM:

State Education Department May 2003 Fiscal Report

DATE OF SUBMISSION:

June 3, 2003

PROPOSED HANDLING:

Acceptance

RATIONALE FOR ITEM:

Acceptance of May 2003 Fiscal Report

STRATEGIC GOAL:

Goal 5

AUTHORIZATION(S):

SUMMARY:

 

The May 2003 Fiscal Report is attached for your review, discussion and action.  One USNY grant has been accepted since the last Fiscal Report; a summary is attached.

The spending projections in last month’s report reflected the General Fund cuts recommended in the Executive budget.  The May report has been adjusted to reflect the 2003-04 enacted State budget which partially restored the cuts recommended by the Executive.  A Variance Report summarizing these adjustments is attached.

·        General Fund – Our general fund accounts are in structural balance.

·        Special Revenue – All revenue accounts are in balance (allowing for normal reimbursement delays and the planned use of prior year balances).

·        Federal Accounts – Our Federal accounts are in structural balance.

            Our Budget Coordination staff and I will continue to closely monitor each of these accounts and work with program office fiscal staff and the Deputies to insure structural balance.  Please contact me if you have any questions regarding this report.

I recommend that the Board of Regents take the following action:

VOTED, that the Board of Regents accept the May 2003 State Education Department Fiscal Report as presented.

Attachments


The University of the State of New York

Regents Research

USNY grant approved by Richard H. Cate, Fiscal Agent during May 2003:

1.                  Wallace Reader’s Digest Special Project Fund in Community Funds, Inc. $150,000:

           

·        To support the State Impact on Federal Education Policy Project in the Office of Cultural Education

 


May Variance Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

April

 

May

 

 

 

 

 

 

 

Report

 

Report

 

Variance

 

Explanation

 

 

 

(1)

 

(2)

 

(3) = (2-1)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General Fund

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personal Service

8,188,984

 

9,788,984

 

1,600,000

 

Reflects the enacted 2003-04 State budget restoration of funding cut

 

 

Nonpersonal Service

7,649,762

 

7,649,762

 

0

 

  from the Executive budget for District Superintendent salaries.

 

 

 

15,838,746

 

17,438,746

 

1,600,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General Fund

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personal Service

8,849,629

 

12,295,769

 

3,446,140

 

Reflects the enacted 2003-04 State budget partial restoration of funding cut

 

 

Nonpersonal Service

6,266,025

 

7,919,885

 

1,653,860

 

   from the Executive budget for management efficiencies and streamlining.

 

 

 

15,115,654

 

20,215,654

 

5,100,000

 

   The enacted budget reflects a total net appropriation reduction of $3 million.

 

 

 

 

 

 

 

 

   These funds will be used to sustain Department-wide operations.

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

OFFICE OF MANAGEMENT SERVICES

 

 

 

 

 

 

 

FINANCIAL STATUS AS OF MAY 31, 2003

 

 

 

 

 

 

 

 

 

 

SFY 03-04

 

 

 

 

 

 

 

 

 

 

 

 

(1)

 

(2)

 

(3)

(4)

 

(5)

(6)

 

(7)

 

(8)

 

(9)

 

(10)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

Actual

 

Projected

Total

 

2003-2004

 

Projected

 

Projected

 

 

 

 

 

 

 

 

Available

 

2003-2004

 

Projected

Expenditures

 

Expenditures

Expenditures

 

Projected

 

Structural

 

Balance

 

One

 

 

 

 

 

 

Funds

 

Projected

 

Revenue

Through

 

to Program

Actual and

 

Revenue vs

 

Balance

 

at Program

 

Time

 

 

 

 

 

 

on 4/1/03

 

Revenue

 

2003-2004

5/31/03

 

Period End

Projected

 

Expenditures

 

at 3/31/04

 

Period End

 

Adjustment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

12,295,769

 

 

 

12,295,769

1,507,835

 

10,787,934

12,295,769

 

0

 

0

 

 

 

 

 

 

 

 

 

    Nonpersonal Service

7,919,885

 

 

 

7,919,885

77,227

 

7,842,658

7,919,885

 

0

 

0

 

 

 

 

 

 

 

 

 

Subtotal

20,215,654

(a)

 

 

20,215,654

1,585,062

 

18,630,592

20,215,654

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SPECIAL REVENUE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Cost Recovery Account

1,353,741

 

16,250,000

 

17,603,741

2,805,294

 

14,306,203

17,111,497

 

(861,497)

 

2,532,116

 

492,244

 

(3,393,613)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Automation and Printing  

(255,013)

 

12,000,000

 

11,744,987

1,407,400

 

10,267,730

11,675,130

 

324,870

 

324,870

 

69,857

 

 

 

 

 

 

 

Subtotal

1,098,728

 

28,250,000

 

29,348,728

4,212,694

 

24,573,933

28,786,627

 

(536,627)

 

2,856,986

 

562,101

 

(3,393,613)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

      State Operations Total:

21,314,382

 

28,250,000

 

49,564,382

5,797,756

 

43,204,525

49,002,281

 

(536,627)

 

2,856,986

 

562,101

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OTHER RETIREMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     SYSTEMS

1,190,000

 

 

 

1,190,000

0

 

1,190,000

1,190,000

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FEDERAL FUNDS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 October -September

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

 

 

 

 

33,500

19,552

 

13,948

33,500

 

 

 

 

 

0

 

 

 

 

 

 

 

    Nonpersonal Service

 

 

 

 

0

0

 

0

0

 

 

 

 

 

0

 

 

 

 

 

 

 

    Mandated Costs

 

 

 

 

0

0

 

0

0

 

 

 

 

 

0

 

 

 

 

 

 

 

Subtotal

 

 

 

 

33,500

19,552

 

13,948

33,500

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 July-June Programs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

 

 

 

 

3,270,718

1,343,690

 

1,927,028

3,270,718

 

 

 

 

 

0

 

 

 

 

 

 

 

    Nonpersonal Service

 

 

 

 

127,500

46,557

 

80,943

127,500

 

 

 

 

 

0

 

 

 

 

 

 

 

    Mandated Costs

 

 

 

 

0

0

 

0

0

 

 

 

 

 

0

 

 

 

 

 

 

 

Subtotal

 

 

 

 

3,398,218

1,390,247

 

2,007,971

3,398,218

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)  Includes the enacted 2003-04 State budget restoration of $5.1 million cut from the Executive budget for management efficiencies and streamlining, for a net reduction of $3 million in 2003-04.

 

 

 

 

 

 

 

 

 

 

 

         These funds will be used to sustain Department-wide operations.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ELEMENTARY, MIDDLE, SECONDARY, AND CONTINUING EDUCATION

 

 

 

 

 

 

 

FINANCIAL STATUS AS OF MAY 31, 2003

 

 

 

 

 

 

 

 

 

 

SFY 03-04

 

 

 

 

 

 

 

 

 

 

 

 

(1)

 

(2)

 

(3)

(4)

 

(5)

(6)

 

(7)

 

(8)

 

(9)

 

(10)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

Actual

 

Projected

Total

 

2003-2004

 

Projected

 

Projected

 

 

 

 

 

 

 

 

Available

 

2003-2004

 

Projected

Expenditures

 

Expenditures

Expenditures

 

Projected

 

Structural

 

Balance

 

One

 

 

 

 

 

 

Funds

 

Projected

 

Revenue

Through

 

to Program

Actual and

 

Revenue vs

 

Balance

 

at Program

 

Time

 

 

 

 

 

 

on 4/1/03

 

Revenue

 

2003-2004

5/31/03

 

Period End

Projected

 

Expenditures

 

at 3/31/04

 

Period End

 

Adjustment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

9,788,984

 

 

 

9,788,984

1,633,935

 

8,155,049

9,788,984

 

0

 

0

 

 

 

 

 

 

 

 

 

    Nonpersonal Service

7,649,762

 

 

 

7,649,762

0

 

7,649,762

7,649,762

 

0

 

0

 

 

 

 

 

 

 

 

 

Subtotal

17,438,746

 

 

 

17,438,746

1,633,935

 

15,804,811

17,438,746

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FEDERAL FUNDS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 October-September Programs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

 

 

 

 

2,579,871

459,973

 

2,119,898

2,579,871

 

 

 

 

 

0

 

 

 

 

 

 

 

    Nonpersonal Service

 

 

 

 

2,104,555

436,943

 

1,667,612

2,104,555

 

 

 

 

 

0

 

 

 

 

 

 

 

    Mandated Costs

 

 

 

 

1,889,937

260,240

 

1,629,697

1,889,937

 

 

 

 

 

0

 

 

 

 

 

 

 

Subtotal

 

 

 

 

6,574,363

1,157,156

 

5,417,207

6,574,363

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 July-June Programs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

 

 

 

 

12,753,951

7,398,648

 

5,355,303

12,753,951

 

 

 

 

 

0

 

 

 

 

 

 

 

    Nonpersonal Service

 

 

 

 

25,384,507

7,245,211

 

18,139,296

25,384,507

 

 

 

 

 

0

 

 

 

 

 

 

 

    Mandated Costs

 

 

 

 

7,967,978

859,784

 

7,108,194

7,967,978

 

 

 

 

 

0

 

 

 

 

 

 

 

Subtotal

 

 

 

 

46,106,436

15,503,642

 

30,602,794

46,106,436

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SPECIAL REVENUE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Summer Institutes

131,794

 

677,860

 

809,654

0

 

764,860

764,860

 

(87,000)

 

0

 

44,794

 

(87,000)

 

 

 

 

 

 High School Equivalency

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   (GED)

218,299

 

200,000

 

418,299

3,400

 

196,600

200,000

 

0

 

0

 

218,299

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OFFICE OF HIGHER EDUCATION

 

 

 

 

 

 

 

FINANCIAL STATUS AS OF MAY 31, 2003

 

 

 

 

 

 

 

 

 

 

SFY 03-04

 

 

 

 

 

 

 

 

 

 

 

 

(1)

 

(2)

 

(3)

(4)

 

(5)

(6)

 

(7)

 

(8)

 

(9)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

 

 

 

 

 

 

 

 

 

 

 

 

Cumulative

Actual

 

Projected

Total

 

2003-2004

 

Projected

 

Projected

 

 

 

 

 

 

 

 

Available

 

2003-2004

 

Projected

Expenditures

 

Expenditures

Expenditures

 

Projected

 

Structural

 

Balance

 

 

 

 

 

 

 

 

Funds

 

Projected

 

Revenue

Through

 

to Program

Actual and

 

Revenue vs

 

Balance

 

at Program

 

 

 

 

 

 

 

 

on 4/1/03

 

Revenue

 

2003-2004

5/31/03

 

Period End

Projected

 

Expenditures

 

at 3/31/04

 

Period End

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    Personal Service

3,085,213

(a)

 

 

3,085,213

445,796

 

2,639,417

3,085,213

 

0

 

0

 

 

 

 

 

 

 

 

 

    Nonpersonal Service- Regular

618,099

 

 

 

618,099

475

 

617,624

618,099

 

0

 

0

 

 

 

 

 

 

 

 

 

    Nonpersonal Service- Tenured Teacher

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     Hearings 

1,150,000

 

 

 

1,150,000

159,996

 

990,004

1,150,000

 

0

 

0

 

 

 

 

 

 

 

 

 

Subtotal

4,853,312

 

 

 

4,853,312

606,267

 

4,247,045

4,853,312

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FEDERAL FUNDS